Who we are

Our website address is: https://manochitra.org. Manochitra operates as an elite International Multidisciplinary Journal dedicated to publishing high-quality, peer-reviewed academic and scientific research papers. As a global platform interfacing with researchers, institutions, authors, and peer reviewers, our privacy frameworks match rigorous global corporate and academic publication regulations.

What personal data we collect and why we collect it

We process data to effectively verify scholarly credentials, manage article submissions, run the peer-review process, and maintain data security. This information is processed under the legal grounds of legitimate interest, academic necessity, and explicit consent given during user onboarding.

Comments

When visitors leave comments or feedback on scholarly articles published on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images or dataset graphs to the website (such as figures within manuscripts or author profile bio cards), you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms & Manuscript Submissions

When authors, reviewers, or editors interact with our editorial submission systems or custom contact forms, we capture the data submitted (including legal names, email addresses, institutional affiliations, ORCID iDs, and research disciplines). This operational data is retained permanently to maintain academic record transparency and the history of published volumes. It is never deployed for external commercial marketing purposes.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. academic indexing videos, performance charts, external abstract archives, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Manochitra monitors visitor interactions via standardized web analytics infrastructure tools to optimize article distribution and site visibility. This analytics data is collected anonymously. Visitors can opt out of analytics tracking by disabling tracking scripts within their browser privacy options or running specialized ad-blocking extensions.

Who we share your data with

We strictly limit disclosure of user profile elements. We share data only to run scholarly services, meet compliance requirements, and execute user requests:

• Password Resets: If you request a password reset, your current IP address will be safely included in the automated reset payload email.
• Indexing Systems: Author identity maps (Names, institutional affiliations, email tags) are shared with international academic citation databases (such as Crossref, DOAJ, and Google Scholar) when manuscripts are officially published.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (such as authors, peer reviewers, and journal editors), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments/submitted scholarly papers, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes, or metadata essential to preserving the historical record of academic literature publication.

Where your data is sent

Visitor comments may be checked through an automated spam detection service. Data points collected across manochitra.org are routed and stored using cloud infrastructure and secure data centers that align with EU-US data privacy standards. This ensures information transferred internationally remains protected under contractual standard contractual clauses and strict model privacy laws.

Contact information

For any journal concerns, compliance inquiries, or technical data requests under global privacy frameworks, please connect directly with our data administration team:

Additional information

How we protect your data

Manochitra utilizes robust, professional layers of technological defense to shield your information. This includes End-to-End Secure Socket Layer (SSL/TLS) encryption tunnels across all entryways, strong database hashing protocols, strict server firewalls, and limited administrative access privileges. Access to peer-review databases is granted strictly on a need-to-know basis.

What data breach procedures we have in place

In the event of a potential or actual data breach, Manochitra has established a strict protocol framework to handle the incident. This system triggers internal investigation mechanisms, security patch deployments, and direct alerts to affected users and data protection authorities within 72 hours of identifying a data compromise.

What third parties we receive data from

Manochitra receives verify data maps from trusted cross-institutional academic platforms, including standard authentication integrations through ORCID iD and cross-referencing systems to verify author credentials during text submissions.

What automated decision making and/or profiling we do with user data

We do not use your personal information to run automated algorithms, profile individuals, or perform automated decision-making. Automated tracking scripts are utilized solely to flag matching text strings across third-party databases during plagiarism screening checks.

Industry regulatory disclosure requirements

Manochitra operates under strict alignment with COPE (Committee on Publication Ethics) principles. We maintain open, traceable, and secure archival workflows to preserve peer-review history and publication accuracy.